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Prince2 - How does it work?




The foreman carpenter allots his men work according to their ability

[Miyamoto Musashi]




How does Prince2 work? A simplified example

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Prince2 and modular SW in a demanding project - Case Study (Italian)



From Project's start to the end of the first operational stage


bulletThe management (e.g., the Programme Manager) writes the Project Mandate which usually contains an outlined Business Case 



bulletThe process Starting Up a project begins. The management chooses an Executive and, in agreement with him, the Project Manager.

The Executive and the Proj. Manager take care of organizing the rest (Organization).

The Business Case is improved, the Risk Log is created, the first Product Description (which includes all that is needed to know about the product) is written together with the customer



bulletThe Proj. Board meets, evaluates results of the Starting up a project process and authorizes the proj. start, i.e., Initiating a Project (IP) which, in Prince2, constitutes the project first stage



bulletIP expands the documentation prepared in SU and produces all that is needed for the project, in particular the PID (Proj. Initiation Document) and the Project Plan (divided into stages – at least another one in addition to IP itself)



bulletThe Project Board meets, approves the PID and baselines it (the PID becomes the “contract” between the PB and the Proj. Manager), authorizes the second stage



bulletDuring the second stage: the first time-drive report (Highlight Report) from the Project Manager to the Proj. Board had confirmed that everything was ok, but after a while an external co-operator raises an Issue – a supplier would be going to fail. The Issue becomes a Risk, the Proj. Board is informed by the Proj. Manager who suggests an alternative supplier; the Proj. Board asks the Proj. Manager for an alternative stage plan (Exception Plan) which is then approved by the Proj. Board itself. The new plan takes the place of the previous one; the entire Project Plan, the Business Case and so on are updated as foreseen by Prince2



bulletThe second stage is approaching its end: one starts planning the second stage in detail



bulletEnd of the second stage: the Proj. Board meets, checks whether the stage has produced what was foreseen and in particular whether the results are in accord with Product Descriptions, approves the next stage detailed plan and authorizes its start

Cyclic phase with an Exception Plan


bulletThe project is now in a cyclic phase



bulletDuring the fourth stage, thanks to a dedicated process (MP), the Proj. Manager discovers that the quality of the products which should be delivered by an external team does not meet Product Descriptions; those products are not accepted, but the necessary corrective action implies that time tolerances will be excelled.

The PB is informed and receives the recommendation either to reduce the Scope (i.e., to accept products with reduced functionalities) or increase the budget. The PB approves the second solution, a new Stage Plan (Exception Plan) is prepared to take the new situation into account, and the project goes on


bullet Project closure: it is approved by the Proj. Board. Moreover, the Project Board approves a series of documents such as the Lessons Learned Report, the Follow-on Action Recommendations, customer support recommendations and so on. The Organization is disbanded



bulletAfter the Prince2 project – in this case one year,  the Executive takes part in a meeting (planned during the project) during which the project final benefits are evaluated.






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Operations in Ticino, Switzerland, Italy, Europe. In particolar, we bring Project Management, Prince2 and the other solutions to: Lugano, Zurich, Milan, Rome, London and the UK, France.










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Prince2 and modular SW in a demanding proj. - Case Study (Italian)







Lugano - Paradiso, Ticino, Switzerland

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Last updated: 08/01/14.